Privacy Policy 
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Tracing Time

Effective Date: 31/03/2025
Last Updated: 25/03/2026

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1. Introduction

Tracing Time  [Kat Feek] (“I”, “me”, “my”) is committed to protecting and respecting your personal data.

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This Privacy Policy explains how I collect, use, store, and protect your personal information when you:​

- Make an enquiry
- Engage my research services
- Submit information through forms or email
- Visit my website

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This policy is written in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

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2. Who I Am (Data Controller)​

Kat Feek is the data controller responsible for your personal data.

Contact:
Kat Feek, Tracing Time
contact@tracing-time.com
 

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3. What Information I Collect

I may collect and process the following types of personal data:

Personal Information
- Name
-Contact details (email address, phone number)
- Research Information
- Details about you and your family members (including both living and deceased individuals)
- Names, dates, locations, relationships, and family history
Documents and Files
- Certificates, photographs, family trees, written notes, and other records you provide
Technical Information (Website Use)
- Basic website usage data (e.g. IP address, browser type), where applicable

4. Special Category Data

In the course of genealogical research, some information may be considered sensitive (for example, health information or DNA data).

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Such data will only be processed where:

- You have provided it voluntarily, and
-It is necessary for the purposes of your research project 

5. How I Use Your Information

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Your information is used to:

- Carry out genealogical research on your behalf
- Communicate with you about your project
- Analyse and interpret historical records
- Prepare and deliver research reports

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I do not use your data for unrelated purposes.

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6. Legal Basis for Processing​

I process your data under the following lawful bases:

- Contract – to provide the research services you have requested
- Legitimate Interests – to carry out effective genealogical research
- Consent – where you provide information, including details about living individuals or sensitive data

7. Sharing Your Information​

Your data may be shared with:
- DNA testing platforms (if applicable and authorised by you)
- Service providers supporting my business (e.g. secure storage or form platforms)

Your data will never be sold or shared for marketing purposes.

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8. International Data Transfers​

Some services I use (such as form providers or storage platforms) may process data outside the UK.

Where this occurs, I ensure appropriate safeguards are in place, such as:

- UK adequacy regulations
- Standard contractual clauses

9. How Your Data is Stored and Protected​

I take appropriate steps to keep your data secure, including:

- Secure digital storage systems

- Use of encrypted forms and data transmission
- Password-protected files and accounts
- Limiting access to your information

10. Data Retention

Your data will be kept only for as long as necessary to:

- Complete your research project
- Meet legal, accounting, or professional requirements

After this period, your data will be securely deleted or anonymised.

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11. Your Rights

Under UK GDPR, you have the right to:

- Access your personal data
- Request correction of inaccurate data
- Request deletion of your data (where applicable)
- Restrict or object to processing
- Withdraw consent at any time

To exercise your rights, please contact me using the details above.

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12. Cookies (if applicable)​

If my website uses cookies, these will be used to improve your experience. You will be able to manage your preferences through your browser settings.

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13. Changes to This Policy​

This Privacy Policy may be updated from time to time. The latest version will always be available on my website.

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14. Contact​

If you have any questions about this policy or how your data is handled, please get in touch:

Email: contact@tracing-time.com​